SWMOA COVID-19 Safety Protocols and Practices for in-Person Meetings
- Hotels and venues vetted for highest safety standards and agree to practice thorough sanitation rituals during SWMOA’s event.
- Capacity limitations placed in all meeting spaces per CDC recommendations and attendees grouped accordingly.
- Complimentary hand sanitizing stations and face masks provided throughout designated event spaces.
- All food is either plated or served. There will be no tray-passed items or buffet-style meals.
- Self-serve stations (such as coffee) equipped with sanitizing materials for self-sanitizing.
- Meeting spaces sanitized at the conclusion of each session and all wipeable surfaces disinfected by staff (includes chairs, podiums, AV equipment, door handles and other touchable surfaces).
- Floor decals provided to ensure proper social distancing.
- All staff outfitted with essential PPE (gloves, masks, etc.).
- All staff have a temperature scan every day upon arrival.
- All attendee materials prepared on-site by staff will be handled using essential PPE.
- Guest temperatures taken upon arrival at the meeting and each subsequent day, if meeting lasts longer than 1 day.
- Attendees asked to follow social distancing and sanitation guidelines per federal, state and local policy.
- On-site safety monitors placed to ensure the above protocols and practices are fully observed.